But you may not bother about this attribute, as you'll never see it or use it. For this, click the drop-down arrow and choose Create New Category.ĭescription - optionally, type some text that describes the entry. If you have over 10 reusable pieces, it's a good idea to organize them in your own categories. Outlook can save entries in many different galleries, but generally you'll use Quick Parts and AutoText.Ĭategory - categories belong to galleries and you can regard them as kind of sub-folders for further grouping. Gallery - select the gallery in which you want the new building block to appear. So, if you want a specific entry to appear at the top of the list, you can prefix the name with a number or underscore, e.g. In the gallery, the names are listed in alphabetical order. Because a building block can be inserted by name, short and meaningful names can save you a lot of time. Name - type a unique name for your new Quick Part. Quick Parts attributesīy specifying the following details, you can better organize Quick Parts for your specific needs: Once a Quick Part is created, you can access and reuse it at any time from everywhere including emails, meeting requests, tasks, etc. When done, click OK to save the new entry.For the most part, you'll only need to a give a unique name to your new building block and can leave the other fields in their default values, as shown in the screenshot below. In the dialog box that pops up, specify some attributes.On the Insert tab, in the Text group, click Quick Parts > Save Selection to Quick Part Gallery….Select the content that you want to store.When your new piece of content is ready, here's what you do to add it to the Quick Part Gallery: Technically, it does not matter where you create a new building block - the steps are the same for emails, appointments, contacts and tasks. To begin with, type the desired text, format it the way you want, and include graphics if needed. The Quick Parts feature works the same way in all versions of Outlook for Office 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007. These snippets of predefined content are not limited to text only - they can include images, tables, graphics, and formatting.
Quick Parts were introduced in Outlook 2007 as a more versatile replacement for AutoText from previous versions. Microsoft defines this feature as "building blocks". Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks.
#Multiple accounts in outlook 2016 how to#
Do you still do it the long and tedious keystroke way? In this case, you'll certainly find Quick Parts very useful. Like many Outlook users, you may often need to send the same text over and over again - new offers to your business partners, replies to prospective clients, reports to supervisors, and so on. If you really want to protect your account on your mobile device and computer, there are several ways to keep your messages secure.The tutorial shows how to create reusable pieces of content for Outlook emails by using Quick Parts, AutoText and Shared Templates. That means it will be accessible to anyone if they log in through your user account, unless you remove it. On the mobile app, your phone's built-in security features serve as a way to keep your inbox safe unless you decide to delete your account from the app.įor those using the email client's most recent versions, Outlook 2013 or Outlook 2016, all your account information is tied to your device's user account and stored locally on your computer.
#Multiple accounts in outlook 2016 for mac#
Specifically, for those using the Outlook desktop app for Mac or the Outlook mobile app, "logging out" in the traditional sense isn't really possible. And depending on the device, you may not be able to log out of Outlook without deleting or removing your account. Logging in is relatively straightforward, but once you're entrenched in Outlook's user interface, you might have trouble figuring out how to sign out. Before you can do anything in Microsoft Outlook, you'll need to know the ins and outs – that is, how to log in and log out of your email account.
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